At Wilbury Stratton, we’re committed to protecting and respecting your privacy.
This policy explains when and why we collect personal information about people who visit our website, apply to our roles and interact with us regarding interview processes with our clients. It explains how we use it, the conditions under which we may disclose it to others and how we keep it secure.
Any questions regarding this policy and our privacy practices should be sent by email to Dan Chester firstname.lastname@example.org
Who are we?
We are Wilbury Stratton, a global intelligence platform. Our approach to research is changing the way business decisions are made. We connect leaders with the best thinking in their field and introduce them to the people who can help bring these ideas to life. Our aim is to empower leaders by sharing our knowledge of how the best work gets done. That’s why over a third of the FTSE 100 rely on our insights, strategic advice, and talent intelligence services to make their most important decisions. We use a proprietary research process which prioritises direct engagement with market sources.
We store and process your personal data under lawful grounds of legitimate interests. This means we have a genuine and legitimate reason for processing your personal information and we are not harming any of your rights and interests. In fact, we use your data in ways that you would reasonably expect to present you with new job opportunities or partner with you as a client for your research needs.
From time to time we may also wish to get in contact with you regarding future job opportunities. However, to do so we now require you to OPT IN or OPT OUT of marketing emails. Please specify your preference by letting us know at email@example.com
Third Party Processors
Our carefully selected partners and service providers may process personal information about you on our behalf as described below:
Digital Marketing Service Providers
We periodically appoint digital marketing agents to conduct marketing activity on our behalf, such activity may result in the compliant processing of personal information. Our appointed data processors include:
How do we collect information from you?
We obtain information about you when you use our website – for example when you contact us about products and services we provide or when you contact us through LinkedIn. We also obtain information when you send your CV for a specific role, when you discuss potential job opportunities during telephone calls, or when you partner with us as a client for your hiring and research needs. We sometimes obtain information about you if you have put your CV on a job board such LinkedIn or JobServe, but we will always notify you at the point of collecting such information and give you the right of erasure.
What type of information is collected from you?
The personal information we collect might include your name, address, email address, phone number, salary information, your CV and, thus, your work history.
How is your information used?
We may use your information to:
- process an introduction/application for a role you have given us authorisation to submit you for;
- contact you for future opportunities that may be interesting to you;
- to carry out obligations arising from any contracts entered into by you and us;
- seek your views or comments on the services we provide
- notify you if changes to our services;
- send you communications in order to update your details
We review our data retention periods for personal information on a regular basis. We will hold your personal information on our systems for as long as is necessary for the relevant activity.
Who has access to your information?
We ensure that our access control policy is enforced to the extent that common users of our systems do not have access to and are prohibited from processing certain personal data.
We may share your personal data with third parties for purposes such as automation of certain recruitment processes – N.B., we do not use data profiling or automated decision-making when processing your personal data.
We will not share your information with third parties for marketing purposes.
How you can access and update your information
You have the right to request your data to be rectified, erased or destroyed at any time.
You also have the right to ask for a copy of the information Wilbury Stratton hold about you (we may charge £10 for information requests to cover our costs in providing you with details of the information we hold about you).
The accuracy of your information is important to us. If you change your email address, or any of the other information we hold is inaccurate or out of date, or you wish to contact us for the aforementioned reasons, please email us at firstname.lastname@example.org. Alternatively, you can telephone +44 (0) 203 376 4444.
Security precautions in place to protect the loss, misuse or alteration of your information
When you give us personal information, we take steps to ensure that it’s treated securely. Any sensitive information is kept in a secure database which is encrypted and protected. This database undergoes an information audit to verify its controls and processes pertaining to security around customer data. Our email and IT server are also encrypted, and the right operational checks are in place to ensure that your data does not fall into the wrong hands.
Transferring your information outside of Europe
As part of the services offered to you through Wilbury Stratton, the information which you provide to us may sometimes be transferred to countries outside the European Economic Area (“EEA”). By way of example, this may happen if you have authorised us to submit you for a job application in a country outside of the EEA. These countries may not have similar data protection laws to the UK. By submitting your personal data, you’re agreeing to this transfer, storing or processing. If we transfer your information outside of the EEA in this way, we will take steps to ensure that appropriate security measures are taken with the aim of ensuring that your privacy rights continue to be protected as outlined in this Policy.
If you use our services while you are outside the EEA, your information may be transferred outside the EEA in order to provide you with those services.